Gmail vs. Outlook

Two of the most used e-mail services are Gmail and Outlook. Today we’re going to make a comparison between these two services and let you decide which one you want to use.


Gmail and Outlook come with a pretty clean interface. As expected, the Outlook is inspired from the Windows Modern UI interface. According to reports, the Gmail has the uglier interface between the two email services. For quite some time, Gmail had a clean and plain interface and allowed the users to get things done with ease, but Google has decided to bring a new interface to it. However, the new Outlook design was inspired by Gmail look, but Microsoft found a way to take it to the next level.

Searches, Labels & Folders

Gmail comes with labels instead of folders, which means that messages could be tagged with multiple labels instead of being put into a single folder. This is pretty good, especially if you receive emails from work, and some of them are from work, but they are also very important, which you will need to find in the near future very fast and with ease. This way, you will be able to label that important email as “important” and “work” also and have it in the two labels.

On the other hand, the Outlook comes with the old fashion way “folder” structure, where you will be able to put email in specific categories. Outlook will automatically tag certain messages with categories such as Newsletter, Photos, Documents etc., which are also known as “Quick View Folders”.

The search function is very powerful in Gmail, as it allows you to search for emails from a specific date, specific sender, subject and more. Outlook also supports similar search functions with advanced methods of finding the right information very fast, but we think that Gmail is better at finding mails fast and easy.


Both Gmail and Outlook support POP and IMAP, but we remind you that, in the past, the Outlook users have complained about the IMAP not working. In addition, Outlook also supports Microsoft’s ActiveSync.

Storage & Attachments

Gmail allows you to store emails and documents up to 15GB for free. However, if you need more storage, you will be able to purchase it. According to some reports, you are able to store only 5GB of mails and files on Outlook but there are other reports saying that it’s pretty much unlimited. However, if you have an Office 365 subscription, you will have 1TB of storage for all Microsoft products.

Gmail allows you to send attachments up to 25MB, while Outlook email attachment limit is only 10MB.